JOB TITLE: Data Processing Specialist
REPORTS TO: Manager, Mailing and Bindery
FLSA STATUS: Nonexempt


The Data Processing Specialist performs technical work in support of List Services operation.  Work involves evaluating, processing, and preparing address data for mailing activities within the retail, catalog, publication, and direct mail markets.


  • Interpret job instructions to perform necessary data and mail preparation production pro Review job instructions for accuracy and completeness, and if discrepancies are found, facilitate the creation of new instructions with a List Services Representative
  • Estimate job completion dates and communicate job progress through the relevant production pro Update production schedule
  • Evaluate customer input data to generate useable internal house format utilizing custom and third-party softwar
  • Perform record selection, field parsing, record splitting, data standardization, removal of extraneous data, append data, and identification and correction of floating dat Standardize data utilizing CASS address matching software to ensue data integrity and improve mail deliverability.
  • Review “before” and “after” address versions and interpret software status and error codes to validate results
  • Set matching and priority criteria to eliminate duplicate addresses utilizing custom and third-party softwar Review record matches to determine if the “best” records are chosen
  • Perform mail preparation utilizing PAVE certified software to achieve optimal postage discounts
  • Layout and format data to manufacturing and customer requirements for output to labels, to an inkjet printer file, or to an electronic file
  • Understand and follow HIPAA policies and procedures


  • Knowledge of Microsoft Office products with focus on Excel and Word.
  • Working knowledge of various file formats/types (.csv, .txt, .dbf, etc.)
  • Excellent computer/data processing skills through certification and/or previous job training.
  • Excellent written and verbal communication skills
  • Must be able to work in a team environment.
  • Must possess good decision-making skills
  • Strong analytical and problem-solving skills required
  • Ability to remain calm and stay on target under pressure and tight timelines.
  • Knowledge of using presorted mailing lists in accordance with USPS regulations desired
  • Knowledge of address components

Required Education and Experience:

  • High school diploma or equivalent
  • 2-3 years’ direct mail/print industry experience

Work Environment

This job generally operates in a professional office environment but may frequently need to work with employees in a production environment where he/she may be exposed to fumes or airborne particles, moving mechanical parts, vibration and moderate to loud noise level. This role routinely uses standard office equipment such as computers and smartphones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The person in this position frequently communicates with other employees in person, over the phone and electronically. This is a largely sedentary role. However, while performing the duties of this job, the employee is occasionally required to move about the office and production areas to access other departments, files, office machinery, etc. Close visual acuity is required to Prepare and analyzing data and figures; transcribing, viewing a computer terminal; extensive reading; visual inspection involving small defects; small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

Position Type/Expected Hours of Work

This is a full-time position with a standard schedule of 40 hours per week. Overtime may be required dependent upon business necessity.

AAP/EEO Statement

Graphic Village is committed to using recruiting and hiring techniques that attract a diverse pool of applicants.  We will use selection criteria, processes and techniques that are fair; that identify quality applicants with the necessary skill set for success; and that have no adverse impact on minorities, women, disabled persons, or members of other protected classes. We are an E-Verify participating employer and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

It is Graphic Village policy to provide equal opportunity in employment to all employees and applicants for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information, marital, military, veteran or citizenship status, pregnancy, childbirth or related medical condition, or any other status protected by law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Application for Employment

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital or veteran status, or the presence of a non-job-related medical condition or handicap. Applicants are not allowed to provide extraneous information - only supply the information requested on the application.


Employment with Graphic Village is contingent upon taking and passing a drug test and background check. We also drug test post-accident and with reasonable suspicion.

AN MFVD EMPLOYER (Minority - Female - Veteran - Disabled)

Employment Experience

Start with your present or last job. Include military service assignments and volunteer activities. Exclude organization names which indicate race, color, religion, sex or national origin.


  • In consideration of my employment, I agree to conform to the policies and procedures of the company. I understand that in accepting this application, the company is in no way obligated to provide me with employment and that I am not obligated to accept employment if offered. Furthermore, if employed, I understand that I am employed at will and that my employment can be terminated with or without reason, and with or without notice at any time.
  • I certify that the facts contained in this application are true and complete to the best of my knowledge. I understand that any falsified statements on this application or omission of fact on either this application or during the pre-employment process will result in my application being rejected, or, if I am hired, in my employment being terminated.
  • I also understand that any offer of employment is conditioned on pre-employment procedures, tests and documentation. I will, upon request, sign all necessary consent forms. I authorize any companies, schools, or persons to give any information regarding my employment, qualifications and character. I hereby expressly release said companies, schools, or persons from any and all liability for any damage for issuing or disclosing any information or knowledge to this company. I understand that I may be required to take a drug test as a part of the application process, as a condition of employment or at any time during employment. I may also be required to take and pass a physical exam if I am selected for employment and before beginning employment.
  • I agree that any claim or lawsuit relating to my service with Graphic Village must be filed no more than twelve (12) months after the date of the action that is the subject of the claim or lawsuit. I waive any statute of limitations to the contrary.
  • I have read and understand the contents of this employment application and am fully able and competent to complete it.
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