JOB TITLE: Receptionist and Accounts Receivable Associate – Part-Time
REPORTS TO: Chief Financial Officer
DEPARTMENT: Accounting
FLSA STATUS: Non-exempt

Summary/Objective

Greets and registers guests, answers incoming telephone calls, transfers calls to appropriate parties, prepares customer invoices and processes customer payments.

Essential Functions

  • Answer and transfer incoming calls. Must have a polite and friendly attitude when interacting with internal and external customers
  • Manage the process of ensuring that all visitors sign the Visitor Log and are given Visitor Badges
  • Greet customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information.
  • Process incoming mail
  • Prepare customer invoices from Job Tickets
  • Post cash receipts and credit card payments to customer accounts
  • Work to be the solution whenever you encounter a problem
  • Pitch in to help the team as needed, even when it’s not your job

 Competencies

  • Show initiative: when you’re finished with a job, you ask “what’s next”
  • Strong communication skills
  • Excellent attention to detail
  • Basic computer skills including Microsoft Excel and Word with the ability and desire to learn new programs

 Required Education and Experience

  • High School Diploma or GED

 Preferred Education and Experience

  • Accounting experience is a plus but not essential

 Work EnvironmentPhysical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PHYSICAL ACTIVITY REQUIREMENTS: Balancing, stooping, kneeling, crouching, standing, walking, pushing, pulling, grasping, talking, hearing, repetitive motion.

PHYSICAL REQUIREMENTS: Sedentary/Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

VISUAL ACUITY REQUIREMENTS: Close visual acuity to perform: Prepare and analyzing data and figures; transcribing, viewing a computer terminal; extensive reading; visual inspection involving small defects; small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

Position Type/Expected Hours of Work

This is a part-time position with normal hours Monday-Friday between 9AM and 3PM.

AAP/EEO Statement

Graphic Village is committed to using recruiting and hiring techniques that attract a diverse pool of applicants.  We will use selection criteria, processes and techniques that are fair; that identify quality applicants with the necessary skill set for success; and that have no adverse impact on minorities, women, disabled persons or members of other protected classes. We are an E-Verify participating employer and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

It is Graphic Village policy to provide equal opportunity in employment to all employees and applicants for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information, marital, military, veteran or citizenship status, pregnancy, childbirth or related medical condition, or any other status protected by law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Application for Employment

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital or veteran status, or the presence of a non-job-related medical condition or handicap. Applicants are not allowed to provide extraneous information - only supply the information requested on the application.

Note:

Employment with Graphic Village is contingent upon taking and passing a drug test and background check. We also drug test post-accident and with reasonable suspicion.

AN MFVD EMPLOYER (Minority - Female - Veteran - Disabled)

Employment Experience

Start with your present or last job. Include military service assignments and volunteer activities. Exclude organization names which indicate race, color, religion, sex or national origin.

PLEASE READ THE FOLLOWING STATEMENTS CAREFULLY BEFORE SIGNING

  • In consideration of my employment, I agree to conform to the policies and procedures of the company. I understand that in accepting this application, the company is in no way obligated to provide me with employment and that I am not obligated to accept employment if offered. Furthermore, if employed, I understand that I am employed at will and that my employment can be terminated with or without reason, and with or without notice at any time.
  • I certify that the facts contained in this application are true and complete to the best of my knowledge. I understand that any falsified statements on this application or omission of fact on either this application or during the pre-employment process will result in my application being rejected, or, if I am hired, in my employment being terminated.
  • I also understand that any offer of employment is conditioned on pre-employment procedures, tests and documentation. I will, upon request, sign all necessary consent forms. I authorize any companies, schools, or persons to give any information regarding my employment, qualifications and character. I hereby expressly release said companies, schools, or persons from any and all liability for any damage for issuing or disclosing any information or knowledge to this company. I understand that I may be required to take a drug test as a part of the application process, as a condition of employment or at any time during employment. I may also be required to take and pass a physical exam if I am selected for employment and before beginning employment.
  • I agree that any claim or lawsuit relating to my service with Graphic Village must be filed no more than twelve (12) months after the date of the action that is the subject of the claim or lawsuit. I waive any statute of limitations to the contrary.
  • I have read and understand the contents of this employment application and am fully able and competent to complete it.
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